Role and Responsibilities:

The Department of Education

School Districts


Department of Education

The Director of e-Learning

  • Maintain quality assurance of distributed learning courses
  • Ensure the appropriate District Learning Specialists are made aware of online courses
  • Develop new and update existing online courses
  • Support districts to ensure schools have the resources to offer online courses
  • Apprise Information Systems Managers of the hardware and software requirements for online courses
  • Provide a repository of the learning tools necessary to online course access
  • Collaborate with the Distributed Learning Program Coordinator and District Learning Specialists to design and provide in-service for Local and Distance Facilitators
  • Organize and host real or virtual meetings to ensure effective online course delivery

The Distributed Learning Program Coordinator

  • Collaborate with the Director of e-Learning and District Learning Specialists to design and provide in-service for Local and Distance Facilitators
  • Liaise between Distance Facilitators, districts, schools and the Director of e-Learning
  • Manage user accounts
  • Communicate with District IS Managers
  • Plan and facilitate Distance Facilitators’ meetings
  • Monitor online courses for quality assurance
  • Manage Interwise accounts
  • Serve as point of contact with LMS provider
  • Compile and prepare enrolment statistics

The Distance Facilitator

  • Develop and communicate course expectations for students
  • Provide support to online students with frequent and timely communication
  • Provide students with access to required distributed learning tools
  • Acquire working knowledge of course hardware and software requirements
  • Update course content
  • Track student progress, difficulties and concerns, and communicate them bi-weekly to the Local Facilitator and Principal
  • Provide the Distributed Learning Program Coordinator with information and up-dates as requested
  • Host/participate in collegial distributed learning discussions and seminars
  • Assist with in-service activities as required
  • Attend Distance Facilitator meetings
  • Encourage students to participate in course evaluation surveys
  • Communicate any technical difficulties with the LMS to the Distributed Learning Program Coordinator
  • Visit schools to provide assistance to Local Facilitators when requested

School Districts

The Superintendent

  • Support the Distributed Learning Program and its philosophy
  • Inform principals of the availability of online courses
  • Monitor district schools offering online courses and help resolve delivery issues

The District Learning Specialist

  • Acquire knowledge of online course offerings and of the registration process
  • Review and become familiar with roles and responsibilities of each stakeholder in the Distributed Learning Program
  • Collaborate with principals to communicate and encourage participation in distributed learning and ensure schools include online courses in course selection and school handbooks
  • Provide support to schools offering online courses by supporting the acquisition of required resources
  • Provide appointed school personnel with up-to-date information concerning distributed learning

The Information System Manager

  • Support the principles of distributed learning
  • Know and understand the roles and responsibilities of each stakeholder in the Distributed Learning Program
  • Consult with and advise schools, district learning specialists and directors of education in the developing and monitoring of learning centers
  • Liaise with Department of Education to develop distributed learning centers
  • Resolve distributed learning hardware and software issues
  • Communicate to district technicians their role in the Distributed Learning Program
  • Provide district technicians with the tools required for distributed learning implementation and support


The Principal

  • Liaise with the District Learning Specialist for the acquisition of technology and support required to implement and maintain the Distributed Learning Program
  • Review online course offerings and be cognizant of the skills and abilities students will require to be successful in an online environment
  • Select a local facilitator(s) and course registrar from the teaching staff who have the commitment, skills and abilities necessary to support the Distributed Learning Program
  • Develop an in-school registration process and policy for student enrolment in online courses
  • Ensure that student registration in the Distributed Learning Program is timely and complete, and that students are provided with materials required for the course(s)
  • Ensure that students fully understand and adhere to the Acceptable Computer Use Policy
  • Dialogue with guidance counsellors/registrars and the local facilitator regarding student progress

The Registrar

  • Review for understanding the course requirements, as outlined in the online course offering descriptions, and consider the skills and abilities students will need to be successful in an online environment before registration
  • Determine if course materials and technology tools are in the school or can be acquired if requested
  • Communicate to staff and students the availability of courses within the Distributed Learning Program
  • Assist students with course selection(s), registration and understanding of the online course delivery method
  • Ensure the student registration process is complete and timely

The Local Facilitator

  • Review and have knowledge of courses offered in the Distributed Learning Program, and the materials and technology required for each
  • Consult with the principal to ensure course materials and technology are available
  • Understand the registration process
  • Know the skills and abilities a Distance Learner must have to be successful
  • Meet with the Distance Learner to discuss his/her responsibilities
  • Review with the Distance Learner the use of communication tools
  • Liaise between students and Distance Facilitators should there be technical interruptions or procedural difficulties
  • Maintain regular contact with Distance Facilitators and the Parent/Guardian of each Distance Learner
  • Supervise evaluations
  • Maintain proper documentation throughout the semester, and report progress and marks to the appropriate school personnel
  • Attend PD sessions as requested
  • Attend to all e-mail communications regularly
  • Identify and immediately report any technical problems to the Help Desk
  • Report any communication tool problems to the Distance Facilitator
  • Review the Acceptable Computer Use Policy with Distance Learners and maintain a file of signed copies of the policy
  • Ensure student access to required technology during school hours
  • Inform students of the hardware and software required for the course outside of school hours
  • Monitor each students progress in their course(s)
  • Inform the Distance Facilitator of personal or academic issues that could impact the success of a Distance Learner
  • Consult with the Distance Facilitator concerning strategies to encourage and motivate Distance Learners
  • Suggest to the Distance Facilitator any improvements in course content and/or delivery that could improve effectiveness

The Distance Learner

  • Complete the Distributed Learning Readiness Quiz
  • Discuss the option of enrolling in the Distributed Learning Program with Parents/Guardians and the School Registrar/Guidance Counsellor
  • Realize the absolute necessity of having access to a computer outside school hours when enrolled in online courses
  • Review the following requirements for successful learners in online courses with the Registrar/Guidance Counsellor before registration. A successful learner should:
    • View learning positively
    • Possess good reading comprehension and good writing skills
    • Think critically and problem-solve effectively
    • Work and learn well independently
    • Commit required time to manage and complete the online course
    • Possess basic computer skills
  • Review, understand and follow the Department of Education's Acceptable Computer Use Policy
  • Complete and submit online survey(s) as requested

The Parent / Guardian

  • Encourage and support your child in his/her efforts to complete required work assigned by the Distance Facilitator
  • Arrange computer time for your child at home, at a Provincial Access Center or at a local library to complete assigned work
  • Monitor your child's progress by contacting the Local Facilitator